During my wedding, what are my responsibilities and what are the responsibilities of Timber Lake?

The event organizer(s) are responsible for:

  • the reception catering (if not contracted through Timber Lake)
  • the set-up and break-down of any non-Timber Lake equipment or decorations
  • the purchase and service of all alcohol
  • obtaining insurance and worker’s compensation coverage for the rental group and any of its sub-contractors
  • guest check-in after 10:00PM on the 1st night of the event
  • cabins and rooms are left in broom-clean condition.

The staff of Timber Lake are responsible for:

  • guest check-in until 10:00PM on the first night of the event
  • preparing and serving 4 buffet-style meals (unless otherwise agreed upon)
  • 1 complimentary camp fire with s’mores (weather dependent)
  • dining hall manager and facility manager on site to assist and for basic maintenance
Do you host private events or wedding year-round?

Timber Lake is available beginning in mid May and ending in early October with the exception of mid-June to mid-August during our summer camp program.

What is the weather like in early spring?

The weather and seasons in the Catskills differ from that of the Greater New York City area. The temperatures in May, early June, late September, and October can fluctuate widely. Some days and nights may feel like the middle of the summer and others may feel more distinctly like spring or fall. Timber Lake does have multiple indoor facilities, including an indoor ceremony location, so hosting your wedding celebration or event in the off-season is never a concern. If you are worried about temperatures at night, ask us for more information on our blanket rentals.

Can we tour your facility?

We would be happy to give you a tour of our campus! Tours are based on availability and are typically offered Monday-Sunday with the exception of holidays. To arrange a tour, fill out our Contact Us form with your desired tour date(s).

What is your payment policy?

We require a fully refundable reservation deposit in order to reserve a particular date or dates for your event. This deposit will give you and your group the right of first refusal on the date you have selected, meaning that if another group inquires about your date, we will contact you and give you 24 hours to withdraw your deposit or confirm it. If you withdraw the deposit, you get the full deposit back. If you confirm your reservation, the deposit becomes non-refundable. Once you put down a reservation deposit with us, we will begin drafting a contract. This process usually takes a few weeks. As long as another group does not challenge your reservation date, you can withdraw your reservation and get your full deposit back up until the point when you sign your contract. At that point the deposit is non-refundable. The remaining balance is due in 3 installments with the final balance being due at least one month before the event.

Can we host a bonfire or any other 'special activities'

We love hosting bonfires around our stone fire pit that sits between our two lakes. We can even prepare an assortment of marshmallow roasting materials for your group to enjoy. Firework displays are also a fun and unique way to surprise your family and guests. In addition to the use of our facilities, which comes with your rental, there are several packages we offer to enhance you and your guests’ experience at Timber Lake. Take a look at our Specialty Packages.

Do you offer a 'bridal suite' and/or any other lodging options?

Yes, we offer a “bridal suite” cabin as well as on-site accommodations, including private rooms and shared cabins.

Are bedding and towels included

We offer a linens package that includes sheets, blanket, pillow and pillowcase, and a towel for each guest in your group. For details, see our Specialty Packages.

Is there a facility fee?

We do not have a facility fee. Our pricing is per guest. Pricing varies based on the type of event. For specific questions about pricing for your event, Contact Us.

What happens if it rains?

We have plenty of covered and indoor facilities that we can move your guests into in the event of inclement weather. We have the experience and resources to move any group inside and get them back up and running again in no time!

How many events do you host a day?

We only host one wedding per weekend, but we may have multiple groups during the weekdays utilizing different spaces throughout the campus.

Are there fixed arrival and departure times?

The arrival and departure times of every group can be customized to meet each group’s needs. For weddings, we have a standard arrival time of 3:00PM on the 1st day of the event and departure time of 12:30PM on the final day of the event.

Is there a day-of venue liaison?

Yes, our group rentals liaison will guide you through the entire process of planning out your event with us. For weddings, we will work with each couple on everything from menu customization, vendor recommendations, overall set up, and beyond to ensure your day is perfect!

Can we bring in our own caterer?

You are welcome to bring in an outside caterer. Feel free to explore our list of Recommended Caterers to help make your selection. Our only requirement is a kitchen supervisor fee to oversee the outside caterer’s use of our equipment.

Are we allowed to bring in decorations? How about candles?

Timber Lake will be available for decorating either the day before or the day of your event. We do offer an option for small groups of guests coming early to set up an event to stay on the grounds the night before the event begins. Check our Specialty Packages for details on this. The group is responsible for putting up all decorations. We do not allow confetti or any open flame including candles.

Do the facilities have heat? Air conditioning

The facilities at Timber Lake do not have heat, which is why we limit our rentals season to specific dates. All of our available dates are dates that we feel provide warm enough weather for guests to be comfortable on our property. All of our shared cabins have air conditioning and most of our private rooms have window air conditioning units.

Do you provide bar service?

Our insurance prevents us from providing or serving alcohol. You are welcome to bring alcohol on our campus. You can have guests serve themselves or you can hire bartenders as long as they posses the proper liquor liability insurance coverage.

Where are you located?

Timber Lake’s breathtaking campus sits on a mountaintop surrounded by 500 acres in New York’s Catskill Mountains, just 2 ½ hours from New York City and 1 ½ hours from Albany.

Do you provide any equipment for the wedding ceremony or reception?

We have approximately 60 banquet-style rectangular tables as well as up to 400 chairs that we will provide at no additional cost for wedding ceremonies and receptions. We also have a 2-speaker PA system with microphone, which we will provide at no charge upon request. Wedding groups are welcome to use our basic silverware and camp plates at no additional charge. We only ask that, if we are not providing the meal when these are used, that the wedding group be responsible for cleaning after use.